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Home > Clinic Guest Relations Administration Procedures > Report Customer Service Issues to Management
Report Customer Service Issues to Management
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REPORT CUSTOMER SERVICE ISSUES TO MANAGEMENT 

 

Procedure

 

 

Action by:

 

Action:

Front Desk Associate

  1. Identifies issue the client has had
  2. Notifies manager regarding issue (Refer TSK-129)
  3. Reinsures client that management will be reaching out regarding the situation

 

 

 

Manager

 

 

 

 

  1. Reaches out to the client to handle the situation

 

 

Task 

  1. Navigates to Trello
  2. Logs-In to Trello
    • Use username and password created for you by management
  3. Opens “Clinic- Front & Back Office Admin Team” board
  4. Navigates to the column titled “Cust Service Issues >> MGR”
    • Here is where you will document customer service issues to the management team
  5. Creates a new Trello card under the “Cust Service Issues >> MGR” column
    • Refer to (TSK-116) on how to use Trello

 

  • Be sure to add in each new note:
    • Date/Time the issue occurred
    • Client’s First and Last
    • Phone number
    • Front Desk Associate Initials
    • Details regarding what happened
    • Tag manager by using “@” and the name

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