PRINTING CLIENT PAPERWORK 

 

Policy 

 

1. Client paperwork is never to be photocopied as the quality is lost with each copy. All copies are printed directly from the document in the computer to the printer.

 

2. Treatment sheets are printed per special instructions and hole punched on the top and bottom. (See TSK-111)

 

Task 

 

When additional copies for files and/or new client charts need to be printed, the Front Desk Associate:

1. Navigates to Dropbox

• Use following link: C:\Users\NSC 3\Dropbox\PATIENT PAPERWORK
• Depending on what copies are needed please see below for location of paperwork

 

2. Selects “Charting Docs” in the Dropbox menu

 

 

C:\Users\NSC 3\Dropbox\PATIENT PAPERWORK\Charting Docs

 

PRINT:

• • • • TIMETABLES –  
        • One-hole punch on upper Right
      • TREATMENT RECORD 
        • 30 copies on-hand in file folder at a time
        • Two-hole punch top of sheet
      • “Detailed Treatment Sheet- Acne”
        • 30 copies on-hand in file folder at a time
        • Two-hole punch top and bottom of sheet
        • **Special Print Instructions for Treatment Sheets

Set pages to print ‘on both sides’ short edge

• • • • “Detailed Treatment Sheet - NOT ACNE”
        • 20 copies on-hand in file folder at a time
        • Two-hole punch top and bottom of sheet
        • **Special Print Instructions for Treatment Sheets

Set pages to print ‘on both sides’ short edge

 

 

 

3. Selects “Intake Forms” in Dropbox menu

 

C:\Users\NSC 3\Dropbox\PATIENT PAPERWORK\Intake Forms

 

PRINT:

 

• Patient History Form
  • 30 on-hand in file folder at a time
  • Two-hole punch top
  • **Special Print Instructions for Treatment Sheets

Set pages to print ‘on both sides’ short edge

4. Selects “Consent Forms” in Dropbox menu

 

C:\Users\NSC 3\Dropbox\PATIENT PAPERWORK\Consent Forms

 

PRINT: 10 copies on-hand in the file folder at a time & Two-hole punch top

 

• MDA Consent
• Chemical Peel Consent Form
• Photofacial Consent Form
• Thermo-lo Consent Form
• DermaPen Consent Form
• LED Light Consent Form
• COVID-19 Consent Form                                 

 

5. Selects “Post TX Instructions” in Dropbox menu

 

C:\Users\NSC 3\Dropbox\PATIENT PAPERWORK\Post TX Instructions

 

PRINT:

 

• Dermapen Post Treatment Care
  • 10 copies on-hand in file folder at a time
  • Do NOT hole punch
• Microdermabrasion and Peel post care
  • 10 copies on-hand in file folder at a time
  • Do NOT hole punch
• Photofacial Post Treatment Instructions
  • 5 copies on-hand in file folder at a time
  • Do NOT hole punch
• Post Peel Care Instructions for Acne Clients
  • 25 copies on-hand in file folder at a time
  • Do NOT hole punch
• TCA PEEL POST CARE INSTRUCTIONS
  • 5 copies on-hand in file folder at a time
  • Do NOT hole punch
• Thermo-Lo Post Treatment Care
  • 10 copies on-hand in file folder at a time
  • Do NOT hole punch

 

6. Selects “Acne Program” in Dropbox menu

 

C:\Users\NSC 3\Dropbox\PATIENT PAPERWORK\Acne Program\Handout for Clients

 

PRINT:

 

• Home Care Instructions Weeks 1-2
  • 30 on-hand in file folder at a time
  • Do NOT hole punch
• Client Agreement Form
  • 30 on-hand in file folder at a time
  • Two-hole punch top
• In-office 2-week Checkin Sheet
  • 30 on-hand in file folder at a time
  • Two-hole punch left side
• Foods and Supplements Handout
  • 30 on-hand in file folder at a time
  • Do NOT hole punch
• Birth Control Handout
  • 30 on-hand in file folder at a time
  • Do NOT hole punch
• Pore Clogging Handout
  • 30 on-hand in file folder at a time
  • Do NOT hole punch
• Lifestyle Choices Handout
  • 30 on-hand in file folder at a time
  • Do NOT hole punch
• Do’s and Don’ts Handout
  • 30 on-hand in file folder at a time
  • Do NOT hole punch
• Maintenance Regimen
  • 15 on-hand in file folder at a time
  • Do NOT hole punch
  • PRINT on COLOR (Canon) Printer
• Now that you are Clear
  • 15 on-hand in file folder at a time
  • Do NOT hole punch
  • PRINT on COLOR (Canon) Printer
• Testimonial Review Request
  • 15 on-hand in file folder at a time
  • Do NOT hole punch

 

 

7. Selects DermaPen in Dropbox menu

 

C:\Users\NSC 3\Dropbox\PATIENT PAPERWORK\DermaPen

 

PRINT:

 

• Charting doc DermaPen
  • 15 on-hand in file folder at a time
  • Two-hole punch top
• Consent DermaPen
  • 15 on-hand in file folder at a time
  • Two-hole punch top
• DermaPen Pre-Treatment Instructions
  • 15 on-hand in file folder at a time
  • Do NOT hole punch

 

 

8. Selects ‘File’>Print in Word or Adobe

 

9. Selects number of copies

 

10. Selects printer Brother DCP-L2540DW unless otherwise noted above

 

11. Selects ‘Print’